Procedure No. 707.1
Area: Business Services
Description: Capital Inventory Record
It is the responsibility of the Receiving/Inventory Department to create and maintain the Capital Inventory File to assure that capital equipment is placed in the pre-arranged location and that the allocation of capital equipment has been properly assigned for both maintenance and audit purposes.
Upon receipt of capital equipment a barcoded decal tag is to be affixed to the equipment. The following data is documented on College's Inventory System:
- A. Asset
- B. Item Code
- C. Room Tag
- D. Manufacturer
- E. Model
- F. Serial Number
- G. Cost
- H. Purchase Order Number
- I. Date of Purchase
- J. Method of Purchase
- K. Ownership
- L. Account Number
The data must be updated any time the status should change.
To assure that all equipment can be properly recorded as to its location, a record of movement and relocation must be submitted on equipment. Once approved the form will be submitted to the Business Services Office for further action. (See 707.1 - Supplement 1)
All Equipment to be moved off campus must have prior approval from the Director of Business Services or his/her designee.
Procedures:Equipment Relocation RequestSupplement 1, No. 707.1
Property DisposalNo. 707.2
Property Disposal AuthorizationSupplement 1, No.707.2
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