Procedure No. 602.4 - Supplement 2
Area: Finance Department


TRAVEL EXPENSE REPORT/VOUCHER
Atlantic Cape Community College
Mays Landing, NJ 08330-2699                   Date Prepared______________
                            TRAVEL EXPENSE REPORT/VOUCHER
Name_______________________________________   SS#_____________________
Address____________________________________
City_______________________________________  State______ Zip__________
Trip Destination___________________________  Date(s) of Travel: From______ To_____
Purpose:__________________________________________________________________________
______________________________________________________________
Description: Total Cost Prepaid Amount Balance Outstanding Account Charged Object Code
1. Conference/Registration Fee: $ $ $ $ 4025
2. Transportation: $ $ $ $
  • Car Mileage reimbursement: Miles @ $.___ $______
  • Tolls and Parking:
  • Other Transportation: (Air, Rail, Taxi,Bus) $_____________
TOTAL Transportation: $ $ $ $
Day 1 Day 2 Day 3 Day 4 Day 5
3. Lodging: $ $ $ $ $
4. Meals and Tips: $ $ $ $ $
5. Other Expenses: (describe) $ $ $ $ $
TOTAL Lodging, meals & other expenses: $ $ $ $ $
TOTALS (Items #1 thru #5): Total Cost Prepaid Amount Balance Outstanding Account Charged Object Code
$ $ $ $
Less Travel Advance $
TOTAL DUE (Atlantic Cape) Traveler $
Signature of Traveler ____________________________  Date _________   FOR Atlantic CapeOUNTING USE ONLY
Approvals ________________________________________  Date _________   Date Paid: ___/___/____
          ________________________________________  Date _________   Check #______ $ _______
          ________________________________________  Date _________
          ________________________________________  Date _________
/travel/gcb/4/95     See Instructions below:
                            INSTRUCTIONS
*           Conference/Registration fees must use subcode 4025
*           Transportation charges for destinations within New Jersey are
            to be charged to subcode 4050.
            All other charges on this schedule must use subcode 4000.
Line 1      Attach a copy of the conference/registration form.
Line 2      A) Enter amount of total mileage and multiply by the current 
               Atlantic Cape Community College mileage reimbursement rate 
               (e.g. 24 x $.30/mile - $7.20)
            B) Attach receipts for tolls and parking.
            C) Enter the cost for airfare, taxi/limo, bus, rail or other 
               transportation and tips.  Attach appropriate receipts or 
               ticket stubs.  
             
               NOTE:  An Air Travel Request Form must be completed 
                and placed on file in the Dean for Administration and
                      Business Services Office for all air travel.
Line 3      Attach the final bill for lodging and enter the per day
            cost under the appropriate heading.
Line 4      Expense for meals (including tips) will be reimbursed
            at the current Atlantic Cape Community College reimbursement
            rate.
Line 5      Attach receipts for all other itemized expenses and
            enter them under the appropriate heading.
            A memo of explanation must accompany any expenditure
            over $10.

/travel2/gcb/4/95

Procedures:

Air Travel Request FormSupplement 3, No. 602.4

Back to the Policies and Procedures Main Menu