Procedure No. 4.2
Area: Board of Trustees

Adopted:   12/10/99

Revisions Approved: 



A. Definition of Disability

A person with a disability is defined  as an individual who has or is regarded as having any mental or physical condition that substantially impairs or restricts one or more major life activities such as performing normal tasks, walking, seeing, hearing, speaking, breathing, learning and working.

This includes, but is not limited to, such disabling conditions as visual impairment, psychological/emotional disabilities, speech and/or hearing impairment, mobility impairment or learning disabilities.

B. Provision of Auxiliary Aids and Modifications

1. Eligibility for auxiliary aids or modifications for students is based on medical and/or other professional documentation of disabilities. Contact the COORDINATOR OF DISABLED STUDENT SERVICES for information about appropriate documentation of disabilities. Call 343-5090 or stop in the Office of Counseling and Student Support.

Self-Identification is the disclosure of a disability or a disabling condition by thestudent with the disability. It is the responsibility of the student with a disability to identify himself/herself and to request reasonable modifications or consideration as auxiliary aids necessary to provide the student with equal educational opportunities.

Procedures: The person with a disability can initiate self-identification by seeking assistance from the Coordinator of Disabled Student Services. In order to receive consideration as a student with disabilities the student must self-identify to the Coordinator. Students who self-identify elsewhere should be referred to the Coordinator.

3. Provision of Reasonable Modifications or Auxiliary Aids

  1. In order to receive reasonable modifications or auxiliary aids in a timely manner a written request for adjustments and supportive documentation should be submitted to the Coordinator of Disabled Student Services. A form is available for providing the written request by contacting the Coordinator.
  2. Reasonable modification or auxiliary aid requests that are granted will be made available as soon as possible after submission of the request and supporting documents.

4.Areas of Responsibility For Providing Reasonable Modifications and/or Auxiliary Aids

  1. The Counseling & Student Services Area and the Coordinator of Disabled Student Services do not have the sole responsibility for providing modifications and or auxiliary aids for students with disabilities. Rather, it is the function of these two offices to assist and enable all areas of the college to meet mandated responsibilities. Recommendations for the services will be developed in consultation with appropriate faculty, staff and administrators.
  1. The Right To Succeed: Atlantic Cape Community College believes that all students have an equal opportunity to succeed academically.
  1. Faculty are requested to inform students about services available through the entire Student Development, Counseling and Student Services areas.
  1. The following statement will be sent to each student with his or her acceptance letter:

Any student who has a disability and is in need of a reasonable modification or auxiliary aid should contact the Coordinator of Disabled Students Services at 609-343-5090.


A. Students Rights and Responsibilities

1. A college student with one or more disabilities has the right to equal access to educational opportunity. This right is provided under Section 505 of The Vocational Rehabilitation Act of 1973 and the Americans With Disabilities Act of 1990. In some cases, in order to have equal access, the student may need reasonable modifications or auxiliary aids in the classroom and other areas of the campus.

It is the student's responsibility to identify him/herself. It is also the student's responsibility to provide the appropriate required documentation, and to request the desired reasonable modifications or auxiliary aids in writing in sufficient time for review of the documentation for any special arrangements to be made, and for appropriate paperwork to be completed.

2. Students who have received reasonable modifications or who have received auxiliary aids are expected to use these aids or accommodations in a responsible manner.

3. A student who is entitled to extended time on a test is to follow the procedures listed below in Section A.7.

4. A student who disagrees with the determination of a request for modification or auxiliary aid has the right to dispute this determination to the office of the Dean of Students. (See Legal Compliance Section VI.B.)

B. Faculty Members' Rights and Responsibilities

1. A faculty member is not required to provide reasonable modifications or auxiliary aids unless informed in writing by the Coordinator of Disabled Student Services of the specific modifications and/or auxiliary aids that are to be provided to the student.

2. The nature of the reasonable modification or auxiliary aid must not compromise the course content or the requirements for satisfactory course completion.

3. A faculty member who disputes a reasonable modification or auxiliary aid recommended by the Coordinator of Disabled Students Services must attempt to provide the service until the dispute is resolved.

4. The faculty member will be notified by the Coordinator of Disabled Student Services if a student expresses concern about the manner in which the prescribed modification is administered.

5. Written or verbal instructions from the instructor are required if one of the testing centers is to be used for extended time testing. The Coordinator of Disabled Student Services is to be informed if there is any problem making the necessary arrangement with Testing Services.


A. Extended time for tests and examinations:

1. The student is responsible for arranging the extended time testing with the instructor and the Coordinator of Disabled Student Services.

2. Extended time tests may be proctored by someone designated by the Coordinator of Disabled Student Services OR by an administrator of testing services at the specific campus where the test is to be taken. Generally, the college considers twice the normally specified time for completion of each extended time test.

3. The student generally shall be required to take and complete the test within three class days from the date the test is given to other students in the course.

4. Faculty members may send or bring their tests and/or examinations to the Testing Center. Security of the test materials is then provided by the Testing Center staff. The faculty member may pick up the test or arrange for delivery under secure conditions.

5. Proctors who act as scribes and/or readers for disabled students will read test items exactly as given. Proctor readers will not provide additional information, interpretation or definitions about test items unless specifically included as part of the modifications provided to students.

6. Tests will be administered in accordance with written instructions from the instructor.

7. Testing of two or more sittings per test may be appropriate if approved by the instructor upon the recommendation of the Coordinator of Disabled Students Services.

B. Extended time for written assignments will be provided on a case by casebasis by the course instructor after consultation with the Coordinator ofDisabled Student Services upon review of the documentation provided by the student.

C. Tape recording of classes is permitted for each student who has been given a written accommodation by the Coordinator of Disabled Student Services issued at the beginning of each semester. The college may require the student to sign a Tape Recording agreement specifying limited use of the taped material.

D. Note takerswill be provided for students who, because of developmental physical and/or learning disabilities, are unable to write lecture notes during class sessions. This need must be specifically defined in the documentation provided by the student. Note takers are not required to attend class and take notes when it is known that the student receiving this service will be absent for any reason.

E. Sign Language Interpreters: The student who qualifies for this service is responsible for contacting the Interpreter, as much in advance as possible, when the student will not be attending class.

F. Aides/Personal Assistants: The college does not provide Personal Aides or Assistants. It does not provide services of a personal nature which includes assistance in transporting, eating, toilet usage and dressing.

G. Equipment: The college does not provide personal devices, such as wheelchairs or individually prescribed devices such as hearing aids. Information on modified or specialized equipment available at the college may be obtained in the office of Counseling and Student Services.

H. Building and Room Location: When necessary, classes may be moved to an accessible location to accommodate a student with impaired mobility, or under documented special circumstances. This determination shall be made, upon examination of documentation, by the Coordinator of Disabled Student Services in conjunction with the faculty member and the head of the department for the specific course.

I. Course Substitution:

1. Course substitution will be considered as a reasonable modification provided the substitution does not alter the nature of the academic program in which the student is enrolled or excuse the student from courses that are integral to that program.

2. This decision shall be made by the Academic Dean of the Division of the student's major field in consultation with appropriate department chairs and/or faculty after review of a written recommendation from the Coordinator of Disabled Student Services and/or another appropriate professional in the Student Development, Counseling and Student Services areas.

J. Transportation:

1. If a field trip is scheduled for a class in which a disabled student is enrolled and transportation is provided by the college, the transportation will be handicapped accessible.

2. Field trips and field experiences for courses which have enrolled students with disabilities must be made to accessible sites, or alternative field trips/experiences must be offered to the entire class unless the field trip or experience in question is an essential component of the course and no reasonable alternative field trip or experience exists.


If the documentation on file does not support the student's request for a specific reasonable modification or auxiliary aid, the student will be informed within ten (10) working days of the request and be advised of the need to supply further documentation or to revise the academic adjustment request. The notice will explain why the documentation did not justify the request.


A. Atlantic Cape Community College policies prohibit discrimination in its educational programs, activities or employment and admissions practices, as directed under Section 504 and the Americans With Disabilities Act. Inquiries regarding Section 504 and ADA compliance may be directed to the 504/ADA Coordinator.

B. Atlantic Cape Community College personnel are prohibited from denying any disabled student who is otherwise qualified, with or without reasonable modifications or auxiliary aids, from participation in a degree or certificate program.


A. The Dean of Students and the 504/ADA Coordinator of the college will be responsible for legal compliance and investigation of grievances for students with disabilities.

B. In the event of a dispute regarding compliance with applicable laws, college policy or the appropriateness of specific reasonable modifications or auxiliary aids, the following procedure should be followed:

The disabled student and/or faculty member involved shall provide a written statement to the Dean of Students, the Department Chair, and the faculty member or student within ten (10) working days of the incident or circumstance. It shall be the responsibility of a designated member of the Student Development or Counseling/Student Support professional staff to contact all concerned parties in order to set up a meeting within five (5) working days of the receipt of the complaint. During this meeting each side will have the opportunity to make a presentation of their interpretation of the dispute with the designated staff member acting as the mediator.

Every attempt will be made to effect a mutually agreed upon solution. If an agreement is not reached at this meeting, the grievance will be immediately forwarded by the designated staff member/mediator to the 504/ADA Coordinator, who will further investigate and respond in writing to all parties concerned within ten (10) working days.

C. Any person who seeks to appeal the decision may do so in writing within ten (10) days of receipt of the decision of the 504/ADA Coordinator. The response of the504/ADA Coordinator will be to state the final position of the college.