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Trustees Award $2.86 Million Contract for New Computer System

September 25, 2008

After a yearlong process of soliciting and reviewing proposals, Atlantic Cape Community College has chosen a new vendor for its management information system.  The board awarded a contract to Datatel of Fairfax, Va., for core business software and implementation.  The action came at the board's Sept. 23 meeting at the Cape May County Campus here.

According to background information supplied to the board, the new system offers integrated student, financial, human resource and associated subsystems and will support efficient, effective information management and continuing business process improvement.

The project totals $2.86 million, with $2.2 million going to Datatel and the rest to its third-party partners for hardware and software.  Partners include: Sysix, $410,337; Microsoft, $34,600; Entrinsik, $23,000; NOVU, $39,100; Inovis, $4,810; Perception Software/Image Now, $82,750; CollegeNet, $31,400; Acquire, $5,700; Madison Business Systems/Source 4, $17,990; and ROC Easyspooler, $5,800.

Dean Douglas Hedges, information technology services, explained the college's current MIS system, provided by Sungard, would be phased out in several years.  The new product will improve the Web portal that students, staff and faculty use to access information and will provide enhanced reporting capabilities for research and other functions.  Overall, the new system will offer better ease of use and functionality, Hedges said.  An 18-24-month implementation is planned, he said, with provisions to go to 30 months if needed.  The college will save about $110,000 a year with the new system.

Dr. Mora acknowledged Hedges' leadership in chairing the MIS Review Committee and Hedges praised the committee for their hard work and time committed to the project.

In Personnel Matters, the Board:

--Appointed Cheryl Kirby, Ocean City, librarian I, effective Sept. 24.

--Accepted the resignation of Sharon Kretmar, senior manager, continuing education, effective

Oct. 17.

--Approved a sabbatical leave for Pat Gentile, dean of continuing education and resource development, effective Oct. 20, 2008 - Jan. 30, 2009.

Contracts, Services Approved:

--Culinary foods for class instruction, three vendors:  B.F. Mazzeo Fruit & Produce Inc., Northfield, Ashley Foods Inc., North Wales, Pa., and US Foodservice, Inc.; Bridgeport. Each contract is expected to exceed $17,500 and was negotiated under terms of the N.J. Community College Contract Law.

--Professional services for gym renovations, Duca/Huder & Kumlin Architects, Moorestown, a $23,850 addition to their original $153,200 contract for Master Plan projects, for a total of $177,050.

--Adult education grant, Cape May County Technical School, $49,783.

--Pitney Bowes, postage meter, Delran, $53,637.

--Dell Computers, Round Rock, Texas, $31,223, pending Perkins Grant approval.

--Apple Computers, Atlanta, Ga., $31,925, pending Perkins Grant approval.

--Two-year contract for consortium purchase of network services through NJ Institute of Technology/, $170,000.  Amount is an estimate based on FY'08 usage and could be lower.

--Media equipment to provide videoconferencing for the board room, Tele-Measurement Inc., Clifton, $54,586.

In the President's Report:

--Dr. Peter Mora asked Carmen Royal, dean of students, to introduce members of the ACCC Archery Team.  Mark Schiavo of Somers Point and Steve Gatto of Hammonton, who were named All-Americans, spoke about their success in national and international competitions and thanked ACCC for its support.  Long-time Archery Coach, Dr. Helen Bolnick of Elmer, noted Gatto and Schiavo were among the 39 All-Americans produced by the program, which also has its share of Academic All-Americans.

--Pat Gentile, dean of continuing education and resource development, provided background on the Atlantic City Casino Consortium.  Dr. Mora said the college received excellent coverage on the Aug. 26 news conference at which the college accepted a check for more than $480,000 from the state Department of Labor for the customized training program. Combined with $650,000 from the casino partners, the project totals more than $1.1 million.

--Dr. Art Wexler, senior dean of academic affairs, announced that "The Glass Castle" by Jeannette Walls was selected as this year's "College Book." To foster a community spirit, ACCC chooses one book each year that is read by students, staff and faculty in various courses and disciplines.  Faculty members Stephanie Natale-Boianelli and Leila Crawford are coordinating the project. Natale-Boianelli explained the book project and some of the activities that will tie into it.

--Last month ACCC was the host site for Atlantic County's 24th annual Grandparents Day awards program. Each year the county recognizes grandparents and awards prizes for art works their grandchildren create in their honor. Dean Gentile welcomed the group which included more than 300 students and their families.

--ACCC is a member of the Southern N.J. EDD Technology Committee. The group's charge was to develop a five-year strategic plan with a focus on technology and science occupations, Dr. Mora said.

--Brittany Williams, executive assistant to the president and director, board of trustees services, was selected to participate in the Chair Academy Leadership Program.

In Committee Reports:

--Trustee Don Parker, for the ACCC Foundation, reminded trustees about the Oct. 3 ACCC Golf Tournament and the need for hole sponsors.  Save the Date cards are out for the 2009 ACCC Restaurant Gala, to be held March 12 at Bally's. Herbert L. Hornsby Jr., CEO of Cape Bank, will serve as honorary chair.  Parker reported the FY'08 Foundation audit was presented at the group's last meeting and included an unqualified opinion from independent auditor Capaldi Reynolds, Inc.

--Trustee Brian Lefke, for the long-range planning committee, said the group had heard updates on the MIS and gym renovation projects, Pinelands permitting, the closing of Bacharach Boulevard and ongoing J-building renovations. 

--Trustee Lynn Baumgardner, for the diversity & equity committee, said the group was seeking to expand the grade levels served by its Summer Youth College.  An expanded program would offer courses up to the eighth grade level and provide career and college information. The group heard reports from Janet Brenner, director of community affairs, on the AC Boys and Girls Club Champions of Youth Program and Dean Carmen Royal, about enrollment, student services events and athletics.

In Other Business:

--Dr. Daniel G. Loggi, who joined the board in 2002, had announced his intention to step down from this and his post as Atlantic County Superintendent of Schools, effective Sept. 1. Chairman Robert Boyer presented him with a plaque in appreciation for his service to the college.

--The board approved the Aug. 31 financial statement.

--Trustees approved new gift acceptance and gift solicitation policies and revised finance policies. 

The next meeting of the board of trustees will be held at 7 p.m., Tuesday, Oct. 28, at the Worthington Atlantic City Campus, 1535 Bacharach Blvd.  All are welcome to attend.