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Changes Are Coming For Student, Staff Google Apps Account

August 11, 2011

Faculty, staff and students with Gmail accounts will notice significant changes to their accounts in the coming weeks. Account will be converted and work more like a full Google Account.

Beginning Aug. 16, Google will implement the changes for that will allow access to many more applications within Google Apps for Education; however, users may have questions about the interface changes they see.

The same transition will begin for students’ e-mail accounts Aug. 26.

What this change will mean for you:

  • Access to many more Google products. You’ll soon be able to use all the Google services that your administrator allows you to access with your account.
  • New sign in option. You will be able to sign in to Google services from the regular sign-in pages (like Your username is your full email address.
  • Data ownership. All data contained in Google Apps accounts continues to be owned by your organization, and is subject to’s terms and conditions.

 Prepare yourself:

  • For more information, we encourage you to visit The Help Center for answers to many common questions (note that you won’t be able to view the full Help Center until you’ve been transitioned).
  • If you have other questions, please contact The Help Desk at ext. 5555.

Most importantly there are, according to Google, 125 users in and 26 users in who have personal accounts (e.g., Gmail or other Google services) that will conflict with the new services being added to Google Apps for Education.

Google has provided a way for them to transition their personal accounts to a new username, however, for privacy reasons Google will not identify those people to us. A conflicting account may be a Gmail account, Picassa, etc.

If currently have two accounts with Google with identical e-mail addresses: The first account is your e-mail address that was assigned to you by the college and is managed by the administrator. You may be using this account to access services available to your organization such as Gmail, Calendar, and Docs.

The second account is a conflicting Google Account that you created using your e-mail address to access the rest of Google’s services such as Blogger, Reader or Picasa (which until now, were not been available from accounts managed by our organization).

Once your organization-managed account has been converted to work more like a full Google Account, Google will assign a new temporary name to your conflicting personal Google Account. You will continue to be able to access your personal Google Account after the account is renamed, and data in your personal Google Account is safe.

Steps for those with multiple accounts:

Step 1: Visit and sign in with your personal Google Account

Step 2: Click “Change e-mail” under “Personal Settings”

Step 3: Enter a different e-mail address where you can receive mail, enter your password, and click “Save e-mail address”

Step 4: Check your other email address and click the link in the verification message from Google to confirm your change. If you don’t have a different e-mail address where you can receive mail, you can resolve the conflict by renaming your account to an address instead.

Some words of caution:

Once your account has transitioned, you will notice a few key changes that may be different than the behavior you are used to:

Google services you visit while using your organization-managed Google Apps account will automatically sign you in with this account. Be mindful of the data you’re saving in your, which is subject to’s terms and conditions.

The new services available from your organization-managed account will initially not contain any information. Existing account data from your personal Google Account can still be found in that account, which you can continue to access after you assign a new e-mail address to it.